Privacy Policy

This Privacy Policy outlines how HARPA FE 2.0 (“Platform”) collects, uses, stores, and protects information processed within the application. By using the Platform, you consent to the data practices described in this policy.

1. Purpose of Data Collection

HARPA FE 2.0 is an internal operational platform designed to support workforce planning, employee management, project operations, and organizational processes. To fulfill these functions, the Platform collects and processes information related to:

• Employee schedules, availability, and assignments
• Competencies, training history, and certifications
• Project requirements, approvals, and workflows
• Maintenance, overhaul, and operational records
• Internal notification, communication, and chat data

2. Information We Collect

The Platform may collect the following types of data:

a. User-Provided Information

• Profile information (name, email, role, unit)
• Schedule submissions and availability updates
• Uploaded documents related to competency or project requirements
• Chat messages and communication logs
• Approval decisions and workflow actions

b. System-Generated Information

• Login activity and authentication logs
• Device identifiers and browser information
• Timestamps for actions inside the Platform
• Error logs and crash reports
• Operational activity trails for audits

c. Automatically Collected Technical Data

• IP address
• Operating system and browser type
• Usage patterns and navigation paths
• Performance metrics

3. How We Use Your Information

Data is used solely for legitimate operational purposes, including:

• Workforce scheduling and availability management
• Competency verification and employee development tracking
• Supporting projects, maintenance, and overhaul operations
• Generating reports, dashboards, and operational insights
• Enabling approvals, notifications, and workflow automation
• Ensuring platform integrity and security monitoring

4. Data Sharing & Disclosure

HARPA FE 2.0 does not sell or distribute personal data to external parties. Data may only be shared under the following conditions:

• **Internal Operations** — Shared with authorized departments for scheduling, planning, audits, or decision-making.
• **IT & Security Teams** — For maintaining system functionality, investigating incidents, or resolving technical issues.
• **Legal Compliance** — If required by law or internal governance procedures.

5. Data Storage & Security

The Platform applies strict access control, authentication, and encryption policies. Stored data is protected through:

• Role-based access permissions
• Secure internal API communication
• Audit trails for every critical action
• Regular system maintenance and vulnerability assessments
• Encrypted data transmission

While the company implements industry-standard security measures, no system is entirely free of risk. Users are responsible for maintaining account safety.

6. Data Retention

Operational data may be retained as long as it remains necessary for business, audit, compliance, or historical recordkeeping purposes. The company may archive or anonymize data based on internal retention policies.

7. User Rights

As an authorized user, you may request:

• Correction of inaccurate or outdated data
• Review of your operational activity records
• Clarification of data usage related to your work

Requests may be subject to internal compliance, security restrictions, and operational necessity.

8. Cookies & Tracking

HARPA FE 2.0 may use lightweight session cookies or local storage to:

• Maintain secure login sessions
• Remember theme preferences (light/dark mode)
• Store UI state to improve user experience

No tracking cookies for advertising or third-party analytics are used.

9. Third-Party Services

HARPA FE 2.0 primarily communicates with internal backend services. If external services are required (e.g., secure file storage or authentication gateways), they are used only under strict IT governance approval.

10. Changes to This Privacy Policy

This policy may be updated periodically. Continued use of the Platform after revisions indicates acceptance of the new terms.

11. Contact

For privacy concerns, data access requests, or IT security issues, please contact your internal system administrator or IT security team.

Last updated on 12/26/2025